Privacy notice
This privacy notice provides an overview on how we use your personal data. We believe it is very important to respect the privacy of individuals, and to make only safe and ethical use of the information that is provided.
What is covered
What personal data do we collect?
Why do we collect your personal data?
How do we protect your personal data?
Your rights
What personal data do we collect?
Personal data is defined as information which directly or indirectly identifies an individual. The personal data we collect relates to your membership or services provided to you under contract.
Why do we collect your personal data?
The reason we collect personal data changes depending on the activity we need it for. The lawful and will include one or more of the following:
Legal obligation
We collect personal data to comply with our legal obligations e.g. providing information to regulators, law enforcement and statutory bodies.
Contract
We collect personal data when you want to enter a contract with Pilates Foundation. We will use this information to provide but not limited to membership services, examinations and training.
Legitimate Interest
Responding to general Pilates Foundation enquiries, supporting members and students, as a professional regulator of Pilates Foundation teachers, and training.
Consent
We process personal data where you have given consent for us to do so. Student and Pilates Foundation membership, training, examinations, events, and marketing.
How do we protect your personal data?
Pilates Foundation has implemented information security and personal data protection policies. Employees who use your personal data have obligations to adhere to our policies and are regularly trained in security and privacy best practice. We apply appropriate technical and organisational measures to protect data, computing devices and the network from accidental / malicious activities or theft. Where appropriate, we encrypt our data and devices with confidential information securely destroyed when no longer required.
Your rights
Data protection laws give you rights with respect to how organisations process your personal data.
Right to be Informed
You have the right to be informed your data is being collected, why we are processing it, how long we will keep it for and who we are sharing it with.
Right to Access
You have the right to access and obtain a copy of your personal data held and processed by Pilates Foundation, on request.
Right to Rectification
You have the right to request Pilates Foundation to correct inaccurate or incomplete personal data.
Right to Erasure (to be Forgotten)
You have the right to request Pilates Foundation to erase your personal data from its systems and records. This is not an absolute right however and does not normally apply to purposes covered by Legal Obligation or which is necessary for the performance of a Contract.
Right to Restrict Processing
You have the right to request Pilates Foundation to stop or restrict the processing of your personal data.
Right to data portability
You have the right to request a copy, in a portable format, of the personal data which you have provided directly to the Pilates Foundation and which is automatically processed.
Right to object
You have the right to object to the processing of your personal data, where Pilates Foundation relies upon Legitimate Interest as the lawful basis for processing.
Rights related to automated decision making including profiling
You have the right not to be subject to a decision based solely on automated processing (including profiling), which may significantly affect yourself.
You may exercise these rights through the submission of a formal, written request to the Pilates Foundation Office by email: admin@pilatesfoundation.com, telephone 07435972226 or in writing to PO Box 535, Beckenham, BR3 9JH.
Complaints
Pilates Foundation is registered with the Information Commissioner's Office (ICO) as a data controller for the processing of personal data.
The ICO’s address is: Information Commissioner's Office, Wycliffe House, Water Lane, Cheshire, SK9 5AF. You can also contact them by telephone on +44 (0)1625 545 745 or via their website at www.ico.org.uk.